Payroll/Accounts Receivable Coordinator

Air Cargo Carriers
June 2, 2017
Job Type


Location: Milwaukee, WI (local candidates only)

Reports to Accounting Manager

Work week: Monday through Friday, hours can be flexible between 7:30-5:30.

Pay range: $18 to 19 starting range.

Job Duties:

  • Serve as the payroll processor for bi-weekly payroll.
  • Making deposits and recording deposits, and monitoring outstanding invoices
  • Responsible to make journal entries to record any checks not related to invoices
  • Handling the verification and approval of credit card expenses in Expensepoint

Skill Set and Experience

  • Competent with all office equipment such as faxes, copiers and printers,
  • Must be computer literate,
  • Have fast typing and 10-key skills
  • Have experience working with computer accounting software programs and spreadsheets.
  • Must be Bi Lingual (Read, Speak and Write Spanish)
  • Must have an eye for detail
  • Excellent verbal and written communication skills
  • Customer service skills
  • 3 yrs. work experience in the position.


  • Process bi-weekly multi-state payroll
  • Liaison for various financial audits (w/c, 401K)
  • Opening and distributing department mail
  • Check stub and bank deposit file upkeep
  • Recording of the deposits when they hit company bank account
  • Administering customer invoice payments, checks or electronic payments, updating client payment records and the AR ledger, and
  • Answering AR customer phone inquiries
  • AR coordinators also research and handle customer charge-backs, returns, and bad checks, and adjust the AR ledger as directed.

Must have:

  • Must have at least 3 years previous ADP Workforce Now experience
  • Working knowledge of multi-state processing and tax knowledge
  • Minimum of 2 years prior working knowledge of general accounting principles
  • During non-payroll weeks this position will handle accounts receivables and other accounting functions as needed.


Secondary Tasks

AR coordinators can also be assigned special research projects or tasks, which could include reviewing client payment trends or creating a report on outstanding invoices for the department. Depending on the internal structure of a company, an AR coordinator might be assigned to prepare daily cash deposits, fill out internal forms, and enter finalized cash receipts in the accounting system. Other secondary duties include running AR reports on request, updating customer profiles in the AR system or adding new clients to the accounting system database.

Education, Background and Salary

  • High School Diploma
  • US Citizen or Authorized to work in the US

*Candidates will need to pass a criminal background check


AirCargo Carriers, LLC is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability, veteran status, sexual orientation, gender identity, or other legally protected status.

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